Finance System Administrator


Finance System Administrator


Who we are:

With 2765 global outlets, over 19,000 employees and an estimated £2bn turnover, there is no doubting the fact that Arcadia Group Ltd is an established retail powerhouse. Made up of seven of the UK high street’s best loved fashion brands – Burton Menswear, Dorothy Perkins, Evans, Miss Selfridge, Topshop, Topman, Wallis and out of town shopping concept, Outfit. In 2002 Arcadia Group became part of Taveta Investments, since then we’ve expanded our digital business rapidly and seen huge international growth - now operating with over 600 outlets across 40+ markets.

Operating at the heart of our business, Shared Services offer efficiencies to all of our Brands by providing centralised resources and competitive synergies for the Group. The Shared Services Teams work across all Brands and are responsible for a huge range of activities from delivering product to over 40 countries worldwide, to achieving award winning store designs and handling 100,000 Customer Care calls each year. Within Shared Services there are over 1,000 employees working across 16 distinctive departments including International, IT, Finance, HR, Logistics, PR, Property, Digital and Sourcing.

The Role:

We are looking for an experienced system administrator to manage and deliver a wide range of Finance application administration tasks, associated with the release of the new Infor Cloud Suite Financials and Supply Management system.

Initially, the role will be responsible for scoping and developing the full range of administration tasks to be undertaken by the finance systems team, working closely with the software provider (Infor) and Arcadia Technology colleagues. An important consideration will be the clear demarcation of responsibilities between the Finance Systems Team and Technology.

Once the system is live, then the role will focus on managing and developing appropriate controls to ensure that all necessary tasks are carried out as required.

You will work with the FinFor Project Team to facilitate knowledge transfer and fully scope Finance system administration activities across a range of Finance applications – Infor Cloudsuite Financials, Infor dEPM and related sub-applications.

Working collaboratively across project resources and stakeholders you will develop and deliver system scripts, business process maps & procedures for all administration activities and will test out all procedures ahead of the system go-live date later this year.

The role will need to have strong business process skills along with experience in Finance application management.

Strong communication and stakeholder engagement skills are important as the role will need to build effective relationships, working with third parties (Infor & Cognizant), Technology, Process Leads within the programme and the wider Finance community.

This role will be a key part of the Finance transformation project to deliver the new Finance systems and shape the administration and interface management processes and procedures. This will be a permanent role post-launch to manage and deliver system administration processes & activities.

Day to Day:

  • Leading a matrix/small team, accountable for running, maintaining and developing a range of application administration tasks across CloudSuite Financials, d/EPM and other Finance applications to support on-going maintenance and running of applications.
  • Accountable for the data integrity of Finance systems and managing interface processes within agreed policies and controls.
  • Managing data integrity from source systems through middleware and into Finance applications (and between Finance applications) including validating and troubleshooting.
  • Working with the Finance teams to ensure data mapping remains accurate and up-to-date
  • Working as part of a programme team to scope and define all application administration tasks and interface management/data integrity tasks.
  • Working across the project team, with the support of the Finance System Analyst, to ensure knowledge transfer, scripting, business process mapping and procedure development takes place for all application administration and interface management/data integrity.
  • Collaborate closely with Technology to define roles and responsibilities in executing application administration tasks between Finance and Technology.
  • Managing, co-ordinate and test all application administration set up activities pre-go live.
  • Leading the implementation and communication of system administration and interface management processes and procedures to support the system go-live.
  • Embedding processes and procedures post-go live, driving continuous improvement.

Must Haves:

  • Experience in scoping, defining and delivering Finance application administration activities within an integrated system environment
  • Experience in business process mapping & procedure development
  • Strong stakeholder management experience with proven ability to work across a matrix team to deliver results
  • Planning skills and managing activities to plan across a complex, matrix project team
  • Good understanding of general finance processes and the relevance of strong system administration in delivering robust financial processes and essential management reporting

The exciting Part

  • 25% discount across all our fab 8 brands to shop until you drop
  • Regular sample sales to refresh your wardrobe at fractional prices
  • Fun, inspiring and ambitious colleagues pushing the boundaries across the whole business
  • Regular competitions to win amazing prizes
  • Events to support our diverse range of charities

We regret, due to volume, only suitable applicants will be contacted.

You’ll find every Arcadia brand shares the same values. We all start with letting people be themselves. We are informal while professional, and we are all about mixing fun with commercial nous. Throughout your career with us we will help you develop, and give you the chance to influence our future. It's not only our products but our people who drive our success. Our people are at the heart of everything we do.

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